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Property Management Rental Software

The FlatsWire PMS: a complete and operation oriented solution for professional Property managers.

All-in-one Software featuring Property Management tools,  Booking Engine, Team Planning tool, Maintenance, Intelligent pricing, Channel Manager, Custom Solutions

The only system capable of managing short, mid and long term rentals.

Vacation rentals – Furnished rentals – Flatshare & co-living Solutions – Student Accommodation.

Building, Categories, Units, Apartments, Rooms.

FlatsWire I.T. Solutions for Real Estate.

Our  internal Channel Manager is fully connected to this Rental Management Software, making it one of the most complete and most operational solution on the Market.


Booking Engine

Booking-engine-vacation-rental

The FlatsWire property management system is at the core of your booking engine. Fully managed calendar, dynamic pricing, description, easy search, easy communication, it’s all there.

You can find apartments through our search engine with maps (allowing you to also look for properties coming from partners) or from a classical planning view.

FlatsWire has developed additional features to easily manage all operations and issues around bookings: from the change of date to the change of property. Price variations, calendar modifications, additional costs… are handled accurately (and automatically) enabling managers to be up-to-date with their business (due payments, availability calendars…)

Maintenance Management

FlatsWire has developed a powerful and sophisticated tool for the management of maintenance operations on your inventory.

FlatsWire enables you to :

  1. Generate and monitor all interventions in apartments,
  2. Communicate with owners and tenants and inform them on interventions,
  3. Manage cost and invoicing,
  4. Affect and plan tasks and jobs for your different contractors (staff and external users),
  5. Schedule on-site interventions and provide a clear planning for each actor,
  6. Include maintenance charges in the monthly owner report.
Properties-maintenance-management-tasks
Properties-maintenance-calendars

Staff Planning

Management and logistics around customer arrivals and departures is a key factor for the vacation rental industry.

FlatsWire provides smart tools that enable the customers and partners to indicate arrival time, transport etc… Through your Customer Space or directly through the system. All the information is live and synchronized in real-time.

As soon as a booking is confirmed, FlatsWire generates “events” (check-in and out, cleaning), that can then be affected to your agents either through a tables or a drag-and-drop planning agenda.

By affecting a task to an agent, you update a personal iCal that he can simply consult from his personal agenda.

vacation-rental-checkin-planning

Document and Email templates – Custom Fields

FlatsWire provides a set of standard email templates and document templates, that you can easily adapt to your business.

These emails and documents contain “variables” that will automatically update according to the booking context, the customer information… FlatsWire provides a large list of variables and can also generate any specific variable you may require.

FlatsWire also enables you to generate specific CUSTOM FIELDS – they can concern: booking details, customers, owners, users, and properties. These fields (data) can then be generated for documents, contracts, inventories, or any specific need you may require to run your business.

List of template emails with variables :

  • Customer booking confirmation (including payment schedule, arrival and departure infos…)
  • Partner Agency (B2B MarketPlace) and channel booking confirmations
  • Customer check-in info,
  • Customer payment reminder
  • Owner booking confirmation (including rent to receive),
  • And many, many more templates available….

Documents that can be generated :

  • Customer booking voucher
  • Customer Rental Lease or Contract
  • Customer invoice
  • Payment Schedules
  • And many more options…
vacation-rental-template-email-edition
email-document-templates-vacation-rental

Reporting

FlatsWire provides a large set of functional weekly, monthly or yearly reports to help you manage your activity, your plannings, your distribution and your results. We can also develop specific reports according to your needs and requirements.

Reports-on-vacation-rental-activity

Owner space

Owners are users in the system with limited access rights. Depending on your relation with your owners, you may provide him with a login to the back-office (a login and a password).

Owners have access to a specific back-office where they can :

  • Create a lock on the property (blocks property in their name),
  • Check their dashboard (where they can see all rental activity)
    owner-space-dashboard
  • Check property occupancy rates,
    owner-space-planning
  • Check planning (if owner is in charge of Check-in or Cleaning or…)
    You can also provide the owner with an iCal, that he can import in his own calendar to inform him on check-ins and cleaning.
  • Check payment reports (past and future),
    owner-space-reports

 

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