Synchronize your property with external Calendars
In this article, we explain
- How to link, on a given property, an Ical calendar edited by an other distribution platform to keep your FlatsWire calendar updated in real-time.
- How to manage Ical synchronization in everyday activity
By linking an external calendar to your property in FlatsWire, you will import automatically the calendar booking informations coming from an other platform : imported booking informations will generate “LOCK” in the FlatsWire calendar.
This procedure does not apply to connect to Booking.com, HomeAway and FlipKey if you are fully connected.
1. Add Ical Calendars.
Step 0 : Ask FlatsWire to connect your account to the platform that provides you with the Ical . Provide name of the portal.
Step 1 : Connect to your Flatswire Manager Back-Office.
Step 2 : Go to the “Apartments” Tab.
Step 3 : Select a property to edit.
Step 4 : Click on “Administration view” top right Button.
Step 5 : Click on “Ical” tab in top bar.
The upper table opens, showing the portals / platforms to whom FlatsWire has linked you on request.
Step 6 : Add the Ical address in the appropriate line.
To add/change Ical, in the appropriate line, double-clic on existing underlined link or on empty, copy-paste the Ical address and validate it. The Icals are now linked. The next column displays the periodicity of the synchronization. It can not be inferior to 5min.
Step 7 : Run the first synchronization.
To launch it, click on the Action button. Once the operation is finished the system will confirm if the synchronization worked properly. If any anomaly is identified, the system will revert an error message. You can identify the problem by going to the “Dashboard” and click on the Alert button on top of the dashboard. This will list all the alerts created when synchronising.
=> If there is a problem of legibillity on the Ical, an alert will indicate that the system could not read the Ical. Please contact FlatsWire to have your ICal checked.
=> All other alerts will describe incompatibilities found between ICal and FlatsWire Calendar, for your review.
2. Manage Ical synchronization everyday.
When a problem is encountered during synchronization, an alert is generated and shown on the Dashboard.
To view the nature of the Alerts, click on the Ical Alert button. The system will open a table listing and explaining the problems. Check the incompatibility identified. Once problem is solved, you can simply flag the alert as viewed to make it disappear.
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